The acronym FITW stands for Federal Income Tax Withholding. It refers to the portion of federal income tax which is withheld from bonuses, business income, gambling winnings, salaries, wages, and all other forms of earnings that are subject to this.
How Does FITW or Federal Income Tax Withholding Work?
Tax withholding allows the United States government to preserve its paying-as-you-earn system for income taxes. It implies the government will tax you at your income source instead of taxing you after you have received your income or earnings.
Employers will withhold a percentage of an employee's paycheck as income tax before distributing it to that employee.
The employer then will pay the IRS or Internal Revenue Service on the employee's behalf. This withheld amount later paid to the IRS is always filed and detailed in that employee's paycheck breakdown.
At the end of the year, the total amount deducted from that employee is shown in the W-2 Form and their Tax Statement. Moreover, employers will also send W-2 Forms to the employees annually so that they can file their yearly income tax returns.
This total deducted amount is depended on a lot of variables and factors. For example, the employee's earnings, filing status, and allowances are all factors that determine the amount to be deducted. The IRS then refunds anything extra to the employee.
The vast majority of states in the United States impose payroll taxes on their residents and use tax withholding methods to collect these taxes from them. The W-4 form provided by the IRS is used in conjunction with the paperwork developed by each state to collect and file the details.
Exceptions to the Federal Income Tax Withholdings
Nine states do not subject their residents to an income tax:
New Hampshire: Individuals from New Hampshire only need to pay income taxes on the interests they receive and their dividend incomes.
Washington: Only individuals in Washington who have high incomes are subject to a withholding tax.
How to Help Employees Better Understand Federal Income Tax Withholdings?
Employers themselves can do the following or get HR departments to do it:
1. Consulting an Accountant
An accounting team should review all tax information at most companies. If your company or group doesn't have an accounting staff, then your employer needs to hire one to ensure your documents are in order.
2. Using IRS Resources
The IRS provides tools such as tax withholding assistants and estimators to facilitate small employers in calculating withholdings easily and effectively. This assistant can calculate federal income tax withholding on behalf of the employers. The workers can also use this calculator to understand how much income will be taken out of their paychecks regularly.
3. Using an HRIS
Many HR Information Systems now contain or have an integrated payroll automation component. A computerized payroll system can automatically determine salaries for some businesses. The correct HRIS solution for a small business's staff can help streamline, standardize, and enhance the company's day-to-day operations. A comprehensive HRIS system will be the ideal solution for businesses of any size and capacity.
4. Educating Employees
Employees may have questions regarding the amount of withholding or the amount they can anticipate having withheld from their pay. So employers should provide them with information about wage standards, baseline withholding sums, and other fundamentals; however, they should refrain from advising direct W-4 Form responses.